Privacy Policy for StoryForge

Privacy Policy

Last Updated: March 2025

Introduction
At StoryForge, we value your privacy and are committed to protecting the personal data of your child during their participation in our educational programmes. This Privacy Policy explains how we collect, process, store, and protect personal data, including information about your child’s progress and session recordings.

Please read this policy carefully. By using our services or enrolling your child in our programme, you agree to the practices described here.

1. Information We Collect

We collect the following types of personal data to deliver and improve our StoryForge programme:

• Personal Identification Information
  We collect your child’s name, contact details, and other information necessary to manage their participation.

• Educational Data
  This includes progress reports, feedback on social and emotional development, and any other data related to your child’s participation in the programme.

• Images and Videos
  Photographs and video recordings may be taken during sessions for educational or promotional purposes.

• Feedback and Surveys
  Responses from parents/guardians about the programme may be collected for continuous improvement.

2. How We Use Your Information

Your child’s personal data is used for the following purposes:

• To manage and facilitate their participation in StoryForge.

• To produce progress reports and provide feedback to teachers and parents/guardians.

• To use photographs and videos for promotional materials, websites, and social media (with consent).

• To evaluate and improve the programme based on feedback and data.

3. Legal Basis for Processing Your Data

We process personal data based on these grounds:

• Consent: For using photographs, video recordings, and certain personal data in reports.

• Contractual Necessity: To fulfill our obligations in providing the educational programme.

• Legitimate Interests: For internal programme evaluation and development.

• Legal Obligation: Where required by law or regulation.

4. Data Retention and Disposal

Personal data is retained for as long as necessary to fulfill the purposes outlined in this policy.

• Reports: Retained for the duration of the programme and an additional period for evaluation purposes.

• Photos/Videos: Stored until no longer needed for promotional purposes, then deleted or anonymized.

5. Data Sharing

We do not share your child’s personal data without explicit consent, except in the following cases:

• StoryForge Staff: Authorised personnel involved in delivering the programme.

• Schools: With your consent, we may share reports with your child’s school to monitor progress or for educational assessments.

6. Your Rights Under GDPR

As a parent/guardian, you have the following rights under the General Data Protection Regulation (GDPR):

• Access: Request access to personal data we hold about your child.

• Correction: Request correction of any inaccuracies.

• Deletion: Request that we delete personal data, subject to certain conditions.

• Objection: Object to data processing in certain circumstances.

• Portability: Request a copy of the data in a machine-readable format.

To exercise these rights, please contact us at info@StoryForgeUK.net

7. Data Security

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, loss, or misuse. Personal data is securely stored and only accessible to authorised staff.

8. Contact Us

If you have any questions about this Privacy Policy or your child’s personal data, please contact:

Andrew Edwards
Founder & Lead Facilitator, StoryForge
Email: info@storyforgeuk.net
Phone: 07595 702 121
Website: www.StoryForgeUK.net